Fellow is the best AI meeting assistant for most teams in 2026 because it connects agendas, bot or botless capture, summaries, decisions, action items, search, project tools, CRM, and governance. Fathom is the better free choice for one person, while Fireflies offers the best low-cost multilingual team package.
This ranking is based on current official vendor documentation, not hands-on testing. We compared six products on capture, output quality controls, workflow coverage, integrations, pricing, limits, administration, and buyer fit.
The shortlist
Our ranked picks
Six AI meeting assistants ranked by meeting workflow coverage, capture options, outputs, integrations, current pricing, limits, administration, and fit for a defined team operating model.
Pricing checked October 15, 2026
Fellow
Fellow covers work before, during, and after the meeting, not just the transcript and summary.
Full review ↓- Best for
- Teams that want agendas, capture, action items, and governance in one system
- Upgrade when
- one governed meeting system across teams
Fathom
Fathom has the strongest free individual plan here: unlimited recordings and transcripts with no minute budget.
Full review ↓- Best for
- Individuals who want unlimited free capture and summaries, with a path to team and CRM features
- Upgrade when
- unlimited free capture for one person
Fireflies.ai
Fireflies is the value pick: $10 annual Pro adds video, action items, and unlimited integrations.
Full review ↓- Best for
- Teams that want broad language support and many integrations at a low price
- Upgrade when
- multilingual capture at a low team price
tl;dv
tl;dv turns a meeting archive into cross-call reports, but its best analysis features require Business.
Full review ↓- Best for
- Customer, product, and revenue teams that need trends and scheduled reports across many calls
- Upgrade when
- trends and reports across many calls
Avoma
Avoma puts note-taking, scheduling, CRM automation, and optional revenue intelligence on one platform.
Full review ↓- Best for
- Revenue teams that want capture, scheduling, CRM updates, and optional coaching and pipeline intelligence from one vendor
- Upgrade when
- sales coaching and pipeline intelligence
Otter.ai
Otter remains the clearest live-transcription specialist, but Basic and Pro carry tighter usage limits than the top picks.
Full review ↓- Best for
- People who need live transcription, captions, and searchable notes during meetings
- Upgrade when
- live transcription and captions
At a glance
Compare the top picks
Swipe to compare all columns
| Rank | Logo | Product | WireRank | Best for | Starting price | Standout | Action |
|---|---|---|---|---|---|---|---|
| #1 | F | FellowTop pick | 9.4 / 10 | Teams that want agendas, capture, action items, and governance in one system | $0; Team $7/user/month billed annuallyLast verified October 15, 2026 | Best AI meeting assistant overall | Visit site |
| #2 | F | Fathom | 9.1 / 10 | Individuals who want unlimited free capture and summaries, with a path to team and CRM features | $0; Premium $16/user/month billed annuallyLast verified October 15, 2026 | Best free AI meeting assistant for individuals | Visit site |
| #3 | F | Fireflies.ai | 8.8 / 10 | Teams that want broad language support and many integrations at a low price | $0; Pro $10/seat/month billed annuallyLast verified October 15, 2026 | Best value for multilingual meeting capture | Visit site |
| #4 | T | tl;dv | 8.5 / 10 | Customer, product, and revenue teams that need trends and scheduled reports across many calls | $0; Pro $18/seat/month billed annuallyLast verified October 15, 2026 | Best for multi-meeting insights and automated reports | Visit site |
| #5 | A | Avoma | 8.2 / 10 | Revenue teams that want capture, scheduling, CRM updates, and optional coaching and pipeline intelligence from one vendor | Startup $19/recorder seat/month billed annuallyLast verified October 15, 2026 | Best for sales and customer-success workflows | Visit site |
| #6 | O | Otter.ai | 7.9 / 10 | People who need live transcription, captions, and searchable notes during meetings | $0; Pro $8.33/user/month billed annuallyLast verified October 15, 2026 | Best for live transcription and captions | Visit site |
Best AI meeting assistant overall
Fellow
- Best for
- Teams that want agendas, capture, action items, and governance in one system
- Starting price
- $0; Team $7/user/month billed annuallyLast verified October 15, 2026
- Our rating
- 9.4/10WireRanked score
Best free AI meeting assistant for individuals
Fathom
- Best for
- Individuals who want unlimited free capture and summaries, with a path to team and CRM features
- Starting price
- $0; Premium $16/user/month billed annuallyLast verified October 15, 2026
- Our rating
- 9.1/10WireRanked score
Best value for multilingual meeting capture
Fireflies.ai
- Best for
- Teams that want broad language support and many integrations at a low price
- Starting price
- $0; Pro $10/seat/month billed annuallyLast verified October 15, 2026
- Our rating
- 8.8/10WireRanked score
Best for multi-meeting insights and automated reports
tl;dv
- Best for
- Customer, product, and revenue teams that need trends and scheduled reports across many calls
- Starting price
- $0; Pro $18/seat/month billed annuallyLast verified October 15, 2026
- Our rating
- 8.5/10WireRanked score
Best for sales and customer-success workflows
Avoma
- Best for
- Revenue teams that want capture, scheduling, CRM updates, and optional coaching and pipeline intelligence from one vendor
- Starting price
- Startup $19/recorder seat/month billed annuallyLast verified October 15, 2026
- Our rating
- 8.2/10WireRanked score
Best for live transcription and captions
Otter.ai
- Best for
- People who need live transcription, captions, and searchable notes during meetings
- Starting price
- $0; Pro $8.33/user/month billed annuallyLast verified October 15, 2026
- Our rating
- 7.9/10WireRanked score
Choose This CRM If...Choose an AI meeting assistant by workflow
Agendas, capture, decisions, actions, search, project tools, CRM, policies, and administration share one workspace.
Visit siteFree includes unlimited recordings, transcription, and storage rather than a minute pool.
Visit sitePro costs $10 annually and adds video, action items, and unlimited integrations.
Visit siteBusiness adds unlimited multi-meeting analysis, scheduled reports, playbook monitoring, and team automations.
Visit siteMeeting capture, scheduling, CRM updates, coaching, deal inspection, and forecasting are available under one vendor.
Visit siteOtter centers live transcription, captioning, speaker identification, notes, and searchable meeting context.
Visit siteBest AI meeting assistant overall
Fellow
Fellow covers work before, during, and after the meeting, not just the transcript and summary.
1. Fellow — best AI meeting assistant overall
Fellow wins the broad team decision because it treats the meeting as a workflow, not merely an audio file. Collaborative agendas and pre-meeting context feed into bot or botless capture; the output includes summaries, decisions, action items, searchable transcripts, and Ask Fellow.
Fellow’s official directory advertises more than 50 connections, including Asana, Jira, Notion, Slack, Salesforce, HubSpot, an API, and MCP.
Free is a trial-sized tier: five AI notes and five AI recordings lifetime per user. Team costs $7 per user monthly billed annually or $11 monthly, but limits each user to 10 AI notes per month and 10 AI recordings per user. Business costs $15 annually or $23 monthly and unlocks unlimited AI notes and recordings, advanced CRM connections, and organization-wide templates. Enterprise is $25 annually and starts at 10 users.
Best for: a company standardizing agendas, meeting capture, actions, search, and downstream workflows across teams. Skip this if: one individual simply wants unlimited transcripts and summaries at no cost; Fathom is the sharper starting point.
Key tradeoff: Free allows only five AI notes and five recordings per user, lifetime
- Starting price
- $0; Team $7/user/month billed annually · SourceChecked October 15, 2026
Best free AI meeting assistant for individuals
Fathom
Fathom has the strongest free individual plan here: unlimited recordings and transcripts with no minute budget.
2. Fathom — best free AI meeting assistant for individuals
Fathom is the easy individual recommendation because the Free plan includes unlimited recordings, transcription, and storage instead of rationing minutes. It also provides instant summaries, clips, playlists, and search.
Premium costs $16 per user monthly billed annually or $20 monthly and adds advanced summaries, action items, follow-up emails, and the conversational assistant. Team costs $15 annually or $19 monthly with a two-user minimum and adds cross-call search and team collaboration. Business costs $25 annually or $34 monthly and adds CRM field sync, Deal View, coaching metrics, and AI scorecards.
The important limits are easy to miss: bot-free capture is a Mac beta, Team and Business require two users, and CRM sync is limited to three users per domain on Free, Premium, and Team.
Best for: an individual who wants unlimited capture and summaries, or a small team expecting to grow into sales workflows. Skip this if: the organization needs company-wide agendas, recording policies, and governance from day one; Fellow is broader.
Key tradeoff: Bot-free capture is described as a beta feature for Mac
- Starting price
- $0; Premium $16/user/month billed annually · SourceChecked October 15, 2026
Best value for multilingual meeting capture
Fireflies.ai
Fireflies is the value pick: $10 annual Pro adds video, action items, and unlimited integrations.
3. Fireflies.ai — best-value multilingual meeting assistant
Fireflies advertises transcription in more than 100 languages, real-time notes, AskFred, uploads, desktop and mobile apps, API access, and support for Zoom, Google Meet, and Microsoft Teams.
The pricing model separates transcription, storage, and AI credits. Free includes transcription and limited AI summaries, but only 400 minutes of storage for the whole team and 20 AI credits. Pro is $10 per seat monthly billed annually or $18 monthly; it raises storage to 8,000 minutes per seat and adds the features listed in the pros above.
Business costs $19 annually or $29 monthly. It adds unlimited storage, 30 AI credits, conversation intelligence, admin team analytics, and user groups. Enterprise is $39 per seat monthly, annual only, with 50 credits, SSO, SCIM, audit logs, HIPAA support, and custom retention. Transcription does not include unlimited storage or unlimited AI work.
Best for: a multilingual team that wants transparent entry pricing and a large automation surface. Skip this if: you need unlimited free storage, a meeting-agenda system, or multi-meeting reports without moving to a higher paid tier.
Key tradeoff: Transcription still sits inside a separate storage and AI-credit model
- Starting price
- $0; Pro $10/seat/month billed annually · SourceChecked October 15, 2026
Best for multi-meeting insights and automated reports
tl;dv
tl;dv turns a meeting archive into cross-call reports, but its best analysis features require Business.
4. tl;dv — best for multi-meeting insights and reports
tl;dv earns its place when the questions span many calls: recurring objections, feature requests, playbook adherence, or weekly themes. Business provides unlimited multi-meeting analysis, scheduled AI reports, and playbook monitoring.
Pro costs US$18 per seat monthly billed annually and covers unlimited meetings, premium transcription, and AI notes, custom templates, follow-up drafting, global search, unlimited uploads and storage, 5,000-plus integrations, API, and MCP. Business costs US$29 annually and adds the cross-meeting layer, advanced transcription, custom vocabulary, and no usage-based AI fee.
The Free plan records and transcribes without a subscription, but AI and retention are constrained: 10 meetings with AI notes, 10 Ask AI queries, up to three months of retention, five uploads, and 40 weekly web recordings. tl;dv supports more than 30 languages.
Best for: customer, product, and revenue teams mining themes across a call archive and automating recurring reports. Skip this if: you only need one-person transcripts and summaries; Fathom’s free tier is simpler and less constrained.
Key tradeoff: Free AI notes, Ask AI, retention, uploads, and web recording volume are capped
- Starting price
- $0; Pro $18/seat/month billed annually · SourceChecked October 15, 2026
Best for sales and customer-success workflows
Avoma
Avoma puts note-taking, scheduling, CRM automation, and optional revenue intelligence on one platform.
5. Avoma — best for sales and customer-success workflows
Avoma is built around the revenue meeting lifecycle: recording, real-time transcription in 70+ languages, custom AI notes, follow-up emails, CRM record updates, and scheduling. Optional Conversation Intelligence and Revenue Intelligence add scorecards, coaching, deal risk, pipeline review, and forecasting.
Startup costs $19 per recorder seat per month billed annually ($29 monthly) and supports up to 25 paid seats. Organization costs $29 annually or $39 monthly and supports up to 100, adding custom topics, automations, API, and webhooks. Enterprise costs $39 per recorder seat, annual only, with a 10-seat minimum.
Viewers and collaborators are free, while only recorder seats are billed. However, Conversation Intelligence and Revenue Intelligence each cost another $29 per seat monthly, so model the exact set of recorders and add-on users rather than comparing Avoma’s $19 entry figure with an all-inclusive competitor tier.
Best for: sales and customer-success organizations that want capture, scheduling, CRM automation, coaching, and pipeline intelligence from one vendor. Skip this if: the need stops at personal notes and summaries; the add-on architecture is unnecessary.
Key tradeoff: No permanent free recorder tier; entry is $19 per recorder seat
- Starting price
- Startup $19/recorder seat/month billed annually · SourceChecked October 15, 2026
Best for live transcription and captions
Otter.ai
Otter remains the clearest live-transcription specialist, but Basic and Pro carry tighter usage limits than the top picks.
6. Otter.ai — best for live transcription and captions
Otter is still the specialist to shortlist when live words on screen matter. It provides live transcription, captions, speaker identification, summaries, action items, AI Chat, imports, mobile capture, and an automated notetaker for Zoom, Google Meet, and Microsoft Teams.
Basic is free with 300 transcription minutes per month, a 30-minute cap per conversation, three lifetime imports, the 25 most recent conversations, and 20 AI Chat queries per user. Pro is $8.33 per user monthly billed annually or $16.99 monthly. It raises the monthly pool to 1,200 minutes, conversation duration to 90 minutes, imports to 10 monthly, and adds unlimited history and storage.
Business is $19.99 per user monthly billed annually. It removes the meeting/in-app transcription pool, allows 6,000 import minutes, raises conversation duration to four hours, supports three concurrent meetings, and adds administration and collaboration features.
Best for: live transcription, captions, and searchable notes during meetings. Skip this if: you want unlimited free recording, deep multi-meeting analysis, or organization-wide project and CRM workflows.
Key tradeoff: Basic caps usage at 300 minutes monthly, 30 minutes per conversation, and three lifetime imports
- Starting price
- $0; Pro $8.33/user/month billed annually · SourceChecked October 15, 2026
How we chose the best AI meeting assistants
We reviewed live official vendor pricing and product pages on July 30, 2026 (prices, plans and limits rechecked October 15, 2026). We weighted the complete meeting workflow, capture choices, useful outputs, integration evidence, transparent pricing, material limits, governance, and buyer fit. We did not rank by commission.
This is primary-source desk research, not a controlled product trial. We did not measure transcription accuracy, summary quality, latency, speaker identification, bot behavior, integration reliability, security controls, support, deletion, or exports. Vendor-stated language, integration, security, and productivity claims identify available capabilities; they do not prove performance in your meetings.
Related research
Continue your AI and revenue-software research
Use these WireRanked guides to separate meeting capture from outbound agents, CRM AI, and broader sales automation.
Final recommendation
Final recommendation
Choose Fellow when your team needs one system for agendas, capture, decisions, actions, search, integrations, and governance. Choose Fathom for the strongest free individual plan, Fireflies for multilingual value, tl;dv for multi-meeting reports, Avoma for revenue workflows, and Otter for live transcription.
Top pick: Fellow for teams that want agendas, capture, action items, and governance in one system.
Pilot the lowest complete plan with representative meetings, consent rules, integrations, admin controls, deletion, and a full export before standardizing.
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